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Rate Sorted

For self employed tradespeople

UK self employed invoice template that checks your price

Free, no login. Nothing is stored unless you ask for the PDF.

See what the job needs to bring in before you send it.

Your rate, and your trade’s rate in your town, side by side.

Quoting rather than billing? Use the quote writer, which checks your days before you send it.

INVOICE
The job and what it comes to
Labour, four days at your day rateType it, or work it out on the calculatorNot set yet
£180
Total dueNot set yet

Before you send it

Type your day rate in the labour line and this fills in. Go to it.

How you want payingOptional
These never leave your phone.No account, no sending, no server of ours.Same numbers you already print on every invoice.

Made with Rate Sorted

Sample entries. Tap anything on the sheet and it becomes yours.

Town rates are modelled from a national day rate for each trade. Reviewed October 2026.

No total yetAdd your day rate

How you know the price works

Yours is worked out from your costs, then checked against your town.

  1. Work out your day rateWhat you need to charge to take home what you want, after tax and costs.
  2. Check it against your townYour trade’s modelled rates, beside the days you have allowed.
  3. Then send the invoiceThe labour line is your own number, and you have seen how it compares.

Work out your day rate first

The invoice is what you charge. It is not what you keep.

The pack works out what to put by on every job, before you spend it.

  • What to set aside for tax, worked out on every job
  • Your markup on top of your day rate, which this page has no box for
  • A full year of jobs in one file, from the price you quote to the day it is paid
  • What you are still owed, and how much of that is the taxman's
  • Everything on this page, kept instead of forgotten
See what is in itThe Rate Book for your trade, one payment.

What goes on a self employed invoice

The sheet above puts each of these on the invoice.

  • Your trading name and address
  • Who the invoice is for
  • An invoice number you never use twice
  • The date
  • What the job was, the days and the materials
  • The total due
  • How you want paying, if you choose to add it

Payment terms are yours to write

Whatever you type in that line is what your customer reads.

We are not qualified to draft terms, late fees or contract wording.

For wording you can rely on, ask a solicitor or Citizens Advice.

Questions

Do my bank details get sent anywhere?

No. There is no account and no server of ours holding them.

The PDF is put together in your browser and handed straight to you.

Can I leave the bank details out?

Yes. That part is shut by default and the invoice still prints.

Does it tell me I am charging too little?

No. It shows your figure, your town’s figure and the gap.

What you charge is your call, and no two jobs are the same.

Can I download it as a Word or Excel file?

No. It makes a PDF, and your email address unlocks it.

There is no Word or Excel version.

Your labour figure comes from the day rate you type, or the one you work out here.

Town rates are modelled from the median of five directories, not published for that town.

Sources: Checkatrade, HaMuch, MyBuilder, CostEstimator, MyJobQuote. Reviewed October 2026.